Administrative Assistant – Human Resources & Labor Relations Job Summary The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams. This role serves as a key partner in managing day-to-day department operations, coordinating meetings and events, processing employee-related transactions, and supporting a variety of HR and Labor Relations initiatives. The ideal candidate is a self-starter who can work independently, navigate a fast-paced environment, handle confidential information with discretion, and proactively identify solutions with minimal direction. Required Experience • 3+ years of administrative support experience, preferably in Human Resources, Labor Relations, or a related business function. • Experience managing calendars, meetings, travel arrangements, and departmental events. • Experience reviewing and processing timesheets, expense reports, and tracking department budget • Oracle proficiency preferred. • Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot is required • Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Experience handling confidential and sensitive information with professionalism and discretion. • Proven ability to learn quickly, work independently, and build relationships across an organization to accomplish work. Key Responsibilities • Provide administrative support to Human Resources and Labor Relations leadership and team members. • Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials. • Coordinate department events, offsites, training sessions, and employee engagement activities. • Review and process timesheets, expense reports, and other administrative transactions. • Complete I-9 employment verification and support onboarding activities for new hires. • Assist with HR and Labor Relations processes including job announcements, promotions, compensation entries, and employment status updates. • Support Labor Relations in negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing all related documents. • Maintain accurate records and ensure timely completion of assigned tasks and transactions. • Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices. • Build partnerships across the organization to effectively navigate processes and obtain information needed to support the business. • Track deadline-driven responsibilities while supporting multiple managers and teams Key Attributes for Success • Proactive and resourceful with a strong sense of ownership. • Organized and detail-oriented with strong follow-through. • Collaborative, approachable, and professional. • Comfortable working with limited direction and figuring things out independently. • Balances accuracy with urgency in a high-volume environment. • Uses sound judgment and knows when to seek assistance or escalate issues.