This Administrative Assistant I role will provide administrative support services for two colorectal faculty. This role will also be responsible for helping with practice phone coverage as needed. • Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions. • Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting. • Assists in the planning and logistical coordination of meetings and office activities, forums and conferences. • May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters. • May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed. • Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff • Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports. • Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response. • May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission. • May maintain employee and/or patient files. • May assist in processing payroll and/or maintaining the PTO system for the department. • May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension. • Performs other related duties. • Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred). • 2-3 years administrative or medical office experience required Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine