Job Duties: Daily Operations • Create and forward weekly Look Ahead to the Principal • Provides secretarial support to Principal • Maintains all aspects of the principal’s schedule • Assists Administrative team • Records messages to the Principal and keeps log of same • Schedules meetings and appointments • Sorts and delivers mail for the Principal • Regularly checks Principal voice mail • Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc. • Maintains updated faculty list • Maintains updated phone list • Maintains up-to-date substitute list and provides same to faculty. • Maintains school calendar • Responds to requests for information • Sorts and date stamps all incoming mail to Principal and Assistant Principal • Maintains tickler system for deadlines, assignments, projects, etc. • Assists with maintaining and processes teacher certification information in Excel format • Maintains filing system as well as set of locked confidential files. • Process Out-of-Field Waivers and documents same on Excel spreadsheet • Prepare Board Meeting documentation • Organizes and sets up for Board meetings and all meetings lead by the principal • Posts mandatory notice for Board meetings • Trains substitutes and coordinates them for teachers • Handles club and field study paperwork and processing • Monitors Charter Tools for monthly items that come due • Assists with audit preparation • Maintain and disseminate Leadership Team packet information to Administration • Maintain and process safety drill documents (Fire drill, lockdown, tornado) • Maintain accident reports on students and staff • Manage Teacher Lead Money program • Fill in for Receptionist when needed • Lunch duty schedule when needed • Various duties as assigned by the principal • Maintain Emergency Management Plan information and “Go Bag” • Assists with Impact Aid form and attends trainings • Distributes school-wide email as approved by Principal • Maintains inventory for office materials and orders as needed • Mandatory attendance at all staff meetings • Prepares meeting agendas • Responsible for taking minutes and distributing same for all required meetings in a timely manner • Mandatory attendance at all Open Houses, Lottery, and other similar events • Welcomes visitors and arranges for their comfort and screens unexpected callers • Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time. • Maintains volunteer fingerprints.