Administrative Assistant Overview • The Administrative Assistant role supports office operations in a professional services environment, ensuring smooth workflows and client satisfaction. • Work in a dynamic, fast-paced setting, managing multiple priorities and deadlines effectively. • Engage with clients professionally via phone, email, and in-person interactions. • Contribute to the team by assisting with onboarding processes and document preparation. • Maintain confidentiality and handle sensitive information with discretion and care. • Opportunity for growth within the organization, transitioning to a permanent role based on performance. • Collaborate with professional staff to coordinate workflows and ensure operational efficiency. • Utilize technology effectively to support office operations and client services. Administrative Assistant Key Responsibilities & Duties • Perform general office administration tasks, including scheduling, filing, scanning, and data entry. • Serve as a professional point of contact for clients, ensuring timely and courteous communication. • Track and oversee key client deadlines, supporting timely deliverables. • Draft, organize, and manage engagement letters and client documentation. • Assist with new client onboarding and administrative setup processes. • Support professional staff with workflow coordination and task follow-ups. • Maintain confidentiality and securely handle sensitive information. • Ensure office organization and operational efficiency through proactive support. Administrative Assistant Job Requirements • Bachelor of Arts (BA) degree required, with a focus on administrative or related fields preferred. • Minimum of 4 years of experience in administrative roles within professional services environments. • Proficiency in Microsoft Outlook, Word, and Excel; familiarity with client-portal software is advantageous. • Certified Notary Public preferred but not mandatory. • Exceptional organizational skills and attention to detail. • Strong written and verbal communication skills with a client-focused approach. • Ability to manage multiple priorities and deadlines in high-volume periods. • Tech-savvy with a proactive attitude and willingness to grow within the organization.