Administrative Assistant Overview • The Administrative Assistant will provide essential support to the Personal and Professional Development Center, ensuring smooth operations and effective communication. • This role involves coordinating events, managing communications, and assisting with employment and internship outcome reporting. • The position is a contract opportunity for approximately three months, offering flexibility in scheduling. • Work closely with the Director of Career Advising and Undergraduate Program to support the center's initiatives. • Engage with students, alumni, and employers, fostering strong relationships and ensuring a positive experience. • Utilize Microsoft Office tools to create and update presentation materials, reports, and promotional content. • Contribute to the development of marketing materials, including web copy, newsletters, and event programs. • This on-site position is located at the Rose Hill campus in the Bronx. Administrative Assistant Key Responsibilities & Duties • Serve as receptionist for meetings with students, alumni, and employers, ensuring a welcoming environment. • Coordinate and manage events and workshops, including booking rooms, arranging catering, and handling logistics. • Create and analyze resume books, follow up with employer requests, and coordinate student interviews. • Manage communications with students regarding job opportunities, internships, and events. • Assist in collecting and reporting employment and internship outcomes, ensuring accuracy and timeliness. • Develop and update presentation materials using Microsoft Word, Excel, and PowerPoint. • Edit, proofread, and create promotional materials, including brochures, flyers, and web content. • Maintain event trackers and manage student registrations for workshops and events. • Collaborate with team members to ensure smooth execution of center activities and initiatives. Administrative Assistant Job Requirements • Bachelor of Arts degree required, with a minimum of one year of relevant experience. • Proficiency in Microsoft Word, Excel, and PowerPoint is essential for success in this role. • Strong communication skills and attention to detail are critical for effective task execution. • Ability to manage multiple projects simultaneously and meet deadlines in a dynamic environment. • Self-motivated and capable of anticipating challenges with excellent organizational skills. • Experience in an academic, business, or office setting is preferred for this entry-level position. • Flexibility to work 19 hours per week, including full days on Wednesday and Friday. • Ability to collaborate effectively with students, alumni, and employers to support center goals. • Commitment to maintaining confidentiality and professionalism in all interactions.