Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH. Position Details: We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH. Key Responsibilities: • Manage complex calendars and scheduling across five-member executive team • Coordinate, prepare, and organize leadership retreats • Make travel and accommodation arrangements • Manage expense and receipt classification for the executive team in Ramp • Assist with coordination and tracking of company events • Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development • Input, maintenance, and reporting of contacts/records in the company’s CRM • Act as an office manager by keeping up with office supply inventory • Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable • Triage and respond to miscellaneous requests from key stakeholders Qualifications: • 3+ years as an Executive Assistant • Technologically savvy • Experience with Project Management systems, CRM (Salesforce), Asana, and other applications • Excellent MS Office skills (Outlook, Word, Excel, PowerPoint) • Excellent, highly professional written and verbal communication skills • Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders • Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision • Must be able to complete tasks with accuracy and attention to detail • Ability to effectively present information to senior management • Discretion and confidentiality This role is based in Portsmouth, NH. Hybrid with majority in-office presence.