PMC Services | Priestley Management Company Location: Greensboro/Winston Salem Area Position: Full-Time, Office-Based Compensation: Negotiable based on experience Position Overview We are seeking an experienced, highly organized, and proactive Administrative Assistant with a strong background in construction, property maintenance, or field service operations. This position requires hands-on experience coordinating schedules, managing multiple projects and work orders, and working directly with outside vendors and in-house maintenance technicians. The ideal candidate understands the fast-paced nature of construction and maintenance operations, can manage changing priorities, and takes ownership of projects from scheduling through completion. Key Responsibilities • Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects. • Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion. • Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues. • Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through. • Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs. • Maintain accurate project records, work order documentation, and communication updates. • Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision. Required Qualifications • Previous experience in construction, property maintenance, or field service operations. • Proven experience scheduling and coordinating outside vendors and in-house technicians. • Experience managing multiple work orders, projects, and deadlines simultaneously. • Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination. • Exceptional organizational, communication, and problem-solving skills. • Ability to work independently, take initiative, and adapt quickly to changing priorities. • Proficiency in Microsoft Outlook and general office software. • Experience with Service Fusion, CINC, or similar work order management software is a plus.