Description Job Title: Senior Executive Assistant to the CEO Department: Administration Reports to: Chief Executive Officer Exemption: Non-Exempt Location: Covington, Louisiana Position Summary The Senior Executive Assistant to the CEO provides high-level executive, governance, and legal administrative support to the Chief Executive Officer (CEO) and Chief Legal Officer (CLO). Serving as a trusted partner to executive leadership, this position anticipates needs, independently evaluates competing priorities, resolves complex administrative challenges, and ensures timely follow-through on sensitive, high-visibility matters. The position also serves as a key liaison to the Board of Directors, coordinating board and committee meetings, preparing governance materials, maintaining board records, and ensuring timely follow-up on board-related matters. Serving as a trusted partner to executive leadership, this position anticipates needs, independently evaluates competing priorities, resolves complex administrative challenges, and ensures timely follow-through on sensitive, high-visibility matters. Essential Functions Executive Support • Manage complex executive calendars, meetings, and travel; anticipate conflicts and recommend priorities and solutions. • Prepare executive briefings, agendas, research, presentations, and decision-support materials. • Coordinate leadership meetings and events, including logistics, minutes, and action-item follow-up. • Triage executive communications and inquiries; draft correspondence and escalate urgent matters appropriately. • Create and quality-check executive reports, presentations, spreadsheets, and documents using Microsoft Office or Google Workspace. • Track confidential, cross-functional projects, deadlines, risks, and follow-up. • Maintain secure, accurate, accessible executive and corporate records. Board & Governance Support • Serve as a professional liaison to board members and support effective communication. • Coordinate board and committee meetings, including schedules and logistics. • Prepare and distribute board agendas, packets, and minutes. • Maintain board records and agreements in the Board Portal and assist with new-member onboarding. Chief Legal Officer Support • Prepare, proofread, format, organize, and maintain legal documents and related correspondence under the direction of the CLO; identify missing information or inconsistencies for review. • Support contract administration by organizing agreements, tracking review and approval status, coordinating signatures, and monitoring key dates and renewals. • Maintain accurate, confidential legal and contract files, including document versions, executed agreements, and retention records. • Coordinate with the CLO and relevant departments to obtain contract information and documentation; route substantive legal questions to counsel. Requirements Job Role Expectations • Support administrative projects and events as needed, including one donor family or community event annually. • Represent LOPA professionally in all verbal, written, and digital interactions. • Performs other duties and projects, as assigned. Organizational Expectations • Embody LOPA’s core values and contribute to a respectful, accountable, team-oriented culture. • Complete required training and SOP reviews on time. Work Environment & Physical Demands • Primarily sedentary with use of hands, fingers, and visual focus. • Occasional lifting of materials up to 50 pounds. • Possible exposure to packaged organs or tissues during office or hospital coordination. • Occasional in-state travel may be required. Work Hours Full-time position. Typical work hours are Monday-Friday 8:30am to 5:00pm with flex time available at the discretion of the direct supervisor. Education and Experience • Bachelor’s degree preferred; equivalent education and experience considered. • At least five years of progressively responsible administrative experience required; senior executive support preferred. • At least two years of board or external stakeholder coordination preferred. • Corporate paralegal, legal administrative, contract, or board governance experience strongly preferred; paralegal certification a plus. Knowledge, Skills & Abilities • Exceptional critical thinking, judgment, organization, prioritization, and independent problem-solving. • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) or Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) required. • Excellent executive writing, editing, presentation, interpersonal, and meeting documentation skills. • Ability to manage sensitive, competing deadlines independently, with sound escalation judgment. • Strong digital skills in collaboration, document management, PDF tools, e-signatures, and new systems; process improvement experience preferred. • Demonstrated discretion, accuracy, professionalism, and ability to build trust with executives, board members, and counsel.