BAE Systems is seeking a highly organized and proactive Administrative Support Specialist to provide essential operational support to the program and technical teams of a high-profile U.S. Navy weapon system. The successful candidate will serve as a cornerstone of the Strategic Systems Program (SSP), ensuring the seamless execution of business operations, complex event logistics, and Program Management Office (PMO) activities. Key Responsibilities Event & Meeting Coordination • Lead the scheduling and logistical planning for meetings, conferences, workshops, and special events. • Coordinate and facilitate Microsoft Teams meetings for the PMO and business operations, including the preparation and presentation of supporting materials. • Manage the end-to-end process for meeting minutes, ensuring accurate documentation and timely delivery of action items. • Process and submit visit requests for customer meetings, training events, and conferences. Business Operations Support • Provide cross-functional administrative support to key business areas, including Training, Talent Acquisition, and Safety. • Manage travel expense processing and related administrative duties. • Review administrative policies and processes to advocate for improvements and efficient disposition. • Update and maintain internal work instructions to ensure operational consistency. Personnel & Facility Management • Lead the onboarding process for new hires across all program areas. • Develop and maintain the accuracy of onboarding tools, checklists, and integration materials. • Coordinate internal office and cubicle moves and maintain up-to-date office seating charts. General Support • Provide flexible administrative assistance to other groups within the SSP Program as required. • Perform other related duties as assigned to support the operational needs of the SSP Program.