Administrative Assistant - Legal and Compliance San Jose, CA hold Administrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRA Experience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate : Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No Job Description: Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency. Mail Management (Primary): • Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week) • Digitally distribute mail to the appropriate team members or systems • Maintain secure handling and storage of sensitive or confidential materials • Review incoming legal emails and upload digital files to our legal order management tool • Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry: • Enter and update case information in our litigation management system • Assist with organizing and maintaining accurate legal records • Generate and distribute basic reports as needed Legal Administrative Support: • Prepare, edit, and organize legal or business documents • Help with ad hoc legal requests Qualifications: • Previous experience in an administrative, legal, or executive assistant role preferred • Strong attention to detail and ability to handle confidential information with discretion • Proficient in using scanners, digital filing systems, and Google Workspace • Reliable, professional, and self-motivated • Excellent organizational and communication skills • Ability to learn or knowledge of case and legal order management tools Safari and JIRA. Notes from Hiring Manager: Schedule: Monday, Tuesday, and Thursday Hours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite) Key Focus Areas: • Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week) • Reviewing incoming legal emails and uploading digital files to the legal order management tool • Data entry for litigation management system entering case details, maintaining records, generating reports • Legal administrative support preparing/editing documents, handling ad hoc requests Confidentiality: • Must handle sensitive legal and compliance information with discretion Required Skills/Tools: • Experience in administrative, legal, or executive assistant roles preferred • Proficiency in scanners, digital filing systems, Google Workspace • Strong attention to detail, organizational skills, and reliability MUST HAVE: • Experience in administrative, legal, or executive assistant roles. • Proficiency in scanners, digital filing systems, Google Workspace. • Must handle sensitive legal and compliance information with discretion. • Experience in Mail management, Legal administrative support and Data Entry. • Knowledge of case and legal order management tools Safari and JIRA.