Administrative Assistant Legal and Compliance Financial Services Industry Mid-Senior Level | 6 Years Experience Required | Bachelors Degree Job Summary We are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes. Responsibilities • Manage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documents • Review incoming legal emails, upload digital files, and enter data into the legal order management system • Enter and update case details in the litigation management system, maintaining accurate and up-to-date records • Generate and distribute reports as requested by the Legal and Compliance team • Prepare, edit, and organize legal and business documents • Support ad hoc administrative and legal requests as needed • Maintain secure handling of confidential materials at all times Required Qualifications • 6+ years of experience in administrative, legal, or executive assistant roles • Bachelors degree required • Strong proficiency with scanners, digital filing systems, and Google Workspace • Knowledge of case and legal order management tools such as Safari and JIRA • Demonstrated ability to handle confidential information with discretion • Strong attention to detail, organizational skills, and reliability • Experience supporting mail management, data entry, and legal administrative tasks Work Schedule • Part-time, 10 hours per week • Onsite in San Jose, CA (Hybrid not applicable) • Schedule: Monday, Tuesday, and Thursday Work Environment This role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.