TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. Please note, this is a fully onsite position. All candidates must be able to commute to the work location daily. There is no remote or hybrid option available for this role. The Secretary II / Administrative Assistant provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring the accuracy, timeliness, and integrity of administrative operations. Key Responsibilities: • Perform independent administrative and clerical support activities. • Review, distribute, and manage incoming and outgoing correspondence and mail. • Screen telephone calls and visitor requests and route inquiries appropriately. • Organize, maintain, and update office files, records, handbooks, and manuals. • Attend meetings, prepare meeting minutes, and track action items. • Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities. • Conduct research and gather information from multiple electronic systems and databases. • Prepare correspondence, memoranda, and reports. • Serve as records custodian and manage inventory accountability processes. • Coordinate Federal employee travel activities. • Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance. • Coordinate workload, prohibited items, duty roster, and arrest reporting activities. • Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements. • Maintain program databases, consolidate reports, and track milestones. • Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities. • For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required Required Skills: • Strong written and verbal communication skills in English. • Excellent organizational, administrative, and records management capabilities. • Data collection, analysis, and reporting experience. • Ability to perform research and gather information from multiple systems and sources. • Proficiency with Microsoft Office Suite products. • Experience using modern office equipment such as scanners, copiers, and multifunction devices. • Strong attention to detail and ability to work independently. • Ability to maintain accurate records, databases, reports, and inventories. Minimum Qualifications • High school diploma required. • Minimum of one (1) year of experience performing secretarial and administrative duties. • Ability to communicate effectively in English, both orally and in writing. • Proficiency in Microsoft Office Suite and contemporary office technologies. Preferred Qualifications • Two (2) years of clerical and administrative experience. • Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service. • Knowledge of Government administrative procedures and systems. • Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems. • Working knowledge of Government regulations and directives.